The HTML5 application has new broadcasting functionality. There are 3 main features:
To subscribe a screen click on the new subscription icon of the screen drop down menu as below.
Name the subscription, setup the subscription frequency and the email text. The screen will be exported in the format you chose in the format field and sent as attachment to the user's mail address. This can be setup in the Board user's profile. To check all the active subscriptions, the user can click on View All Subscriptions.
The export is executed according to the Printing properties of the Screen. Please refer to the Export Section for details.
The Sent To function is available in the BOARD presentations. It allows to send a full presentation to any BOARD users. It is possible to chose the format of the attachment (pdf, word, excel, powerpoint). There are also settings for the scheduling and the e-mail text. The configuration is self driven:
TASK
Name of the 'Send To' task that the user is creating.
WHO
The user or the list of users that will receive the presentation. Only users that have an e-mail address associated to their user definition (on the system administration users list) are available on this list.
WHAT
What, defines the presentation that will be sent, the format of the attachment, the subject and the e-mail body.
WHEN
The scheduling options for the mailing service.
SUMMARY
It shows a recap of the configuration before to confirm it.
The Broadcasting is available from the System Administration tab. It allows to send a full presentation to any defined Board user, applying the security profile of the task creator. Alternatively, it is possible to send the attachment to an e-mail list or using a BOARD layout. It is possible to chose the format of the attachment (pdf, word, excel, power point). There are also settings for frequency and e-mail text. The configuration is self driven. Please refer to the 'Send to' section .
the 'WHO' provides more options; It is possible to broadcast presentations:
From Address Book: BOARD users that have an e-mail address associated to their profile in the BOARD users list
Email list: it is possible to broadcast presentations to a list of e-mail addresses that is manually edited.
From Layout: the e-mail address list is retrieved from a layout of a specific BOARD database. In this manner you can condition the list of users or trigger the 'Send' when some events happen.
Important Notice
The Subscription and Send To functions are available to all the BOARD users. It is possible to deny these functions through the User Security Profiles. The Broadcasting function is available only if it is included in the Customer Contract (additional license). Only Admin users can enable and manage the broadcasting feature.
Broadcasting and Send To functions allows to send a full presentation to any defined Board user, applying the security profile of the task creator.
All these broadcasting-like functionality require an additional service that execute the mailing function. The web API Engine installation (self-hosted) deploys a new service "BoardMailerService" that is used for the Broadcasting like functions. If the Web API Engine has been deployed under IIS, this new service is not automatically deployed on the instance. An additional set of CMD commands must be run on the server to deploy that service.
Below the commands for the "BoardMailerService" deploy:
"C:\Windows\Microsoft.NET\Framework\v4.0.30319\installutil.exe" "C:\inetpub\wwwroot\B10WEB\Bin\Board.Mailer.Service.exe"
sc config BoardMailerService start=auto
sc start BoardMailerService
Where "C:\inetpub\wwwroot\B10WEB" is the IIS path where the BOARD web application is hosted.